Industry Leading Document Capture

reduce secure access

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br/>What if your organisation could? Reduce Costs
  • Lower costs, reduce admin hours, stop filing the old fashioned way.
  • Lower the cost of misplaced and missing files.
  • Lower the cost of office supplies and equipment to maintain them.
  • Lower cost of off-site storage.
  • Archive your documents in digital format, increase the efficiency of retrieval.
Improve Security
  • Tighten security on document access.
  • Track user access to documents.
  • Improve Disaster Recovery and Risk Management.
  • Comply with regulations.
  • Keep better track of retention schedules.
Increase Efficiencies
  • Search for information faster, accurately, and more efficiently.
  • Share document resources.
  • Integrate into existing systems.
  • Access your documents from anywhere.
  • Improve customer service by delivering data faster.
  • Automate your data entry and form processing.
  • Custom workflow systems to get tasks done quicker.

Did you know?
  • The average paper document gets copied 19 times.
  • 7.5% of all paper documents get lost, 3% of the remainder get misfiled.
  • Professionals spend 5-15% of their time reading information, but up to 50% looking for it.
  • Paper documents are growing at a rate of 22% per year.
  • 90% of corporate memory exists on paper.
  • Of all the paper documents that get handled each day in the average office, 90% are merely shuffled.

Source: Coopers & Lybrand

A convenient cost-effective scanning solution...

i860 Kodak

If you need to convert large volumes of historical files, FileBank offers backfile scanning services that make this often time-consuming and costly conversion process easier and more cost-efficient.

You can decide whether you want 100 percent conversion of all your historical records, or reduce the cost by selecting specific files or categories of files for conversion. After backfile conversions are completed, all new records can be converted on a day-forward basis. This will minimize your need for additional future backfile scanning.

Backfile and on going daily / weekly Document Scanning provides:

  • Intelligent purging of inactive and unneeded records
  • Expert guidance on which specific files or groups of files should be scanned
  • Indexing and off-site storage of all your files
  • Instant on-line access through our eDocs software suite

Volume A4/Letter Document Scanning

Using our sophisticated Kodak high speed duplex scanners we have a capacity to scan over 500,000 pages per day into most formats including TIF, PDF, OCR, HTML, JPG and many more.

Get Rid of Your Filing Space

Whether you have invoices, project files, correspondence, books/magazines, purchase orders or other documents to scan we can recommend the best way to do it and finish the job quickly, to a high quality and at a low cost! eDocs software provides scalable affordable retrieval for all captured data.

Paper material that is larger than A3 is considered to be ‘large format’....

large format scanner

Our high-speed, full-colour and monochrome scanning handles engineering drawings, architectural sketches, blueprints, sepias, detailed maps, drawings and large color posters. Automatic Thickness Adjustment Control (ATAC) allows us to scan up to 15 mm media thickness and advanced 48-bit CCD Technology guarantees picture perfect details.

eDocs operates some of the most sophisticated scanning systems available to ensure that every detail of the images are captured – irrespective of size.

eDocs scans material up to A0+ and can accommodate any colour or B/W material. Images can be created in a variety of formats such as Tiff, PDF or JPEG and viewed across a range of platforms.

eDocs can also upload the scanned images onto its online image repository, DocSearch for access via the web 24/7. In addition, eDocs now offers raster to vector (vectorization) conversions of all scanned images to DWG or DXF format.

eDocs now fully supports the DjVu file format. Ideal for plan files and other large format scanning:

  • DjVu offers dramatically smaller file sizes, with superior image quality than competing file formats such as TIF, JPEG and PDF.
  • DjVu files can be panned, enlarged or reduced smoothly in real-time. This is because the entire file is downloaded and temporarily cached on the your computer.
  • eDocs online retrieval solutions fully support the DjVi file format.

Affordable book scanning and digitisation....

Book Scanner

eDocs uses brand new technology based on non-disruptive digital imaging, with advanced page turning and innovative cradle support. eDocs streamline the way bound documents are scanned both preserving the content and increasing the capture quality.

As a matter of course, all books are treated sympathetically and stored in a secure climate controlled environment. Ensuring your precious consignment is protected throughout the scanning process.

Once the pages of a book are scanned, we can "tidy up" the images, apply borders etc., to give a clean legible page which can then have Optical Character Recognition (OCR) applied to enable full text searching in PDF, HTML,XML or other format. The scanned images can be fully indexed to your requirements, and accessed in eDocs online image repository.

eDocs specialist skills offer peace of mind:

  • Resolution is between 300-600 dpi, providing exceptional quality throughout the whole document.
  • The digitising operation can accommodate bound documents up to 355 x 280mm, with a maximum binding thickness of 100mm, and paper weights of between 49 to 120gsm.
  • Captured documents can be returned in a variety of formats
    including TIFF, PDF, JPEG,and DjVu

eDocs provides a wide range of quality image conversion and migration services.

File Conversuion EDI

Your company is continuously evaluating your business processes and looking for ways to improve performance, create added value and reduce costs. Octacom can help you do that by providing services for outsourcing your non-core business processes.

Non-core work processes such as image conversion, invoice data entry and, application processing, can utilize a lot of staff and time especially when these process are paper based. Document management functions such as filing and retrieval are also costly and not very effective. Added to your pain are security concerns, regulation issues and nonexistent disaster recovery plans.

eDocs solutions provides business process automation services. We are experts in document management and have the technology; facilities and people than can turn pain into gain. We are industry leaders in document processing, managing the people, technology and facilities that help you turn paper and processing into profits.