• Email: sales@edocs.ie
  • Phone: +(01) 901 5535
  • Email: support@edocs.ie

Data Entry Indexing Services

One of the most important parts of any document imaging project is indexing the scanned documents. Over the years, Edocs has developed a variety of methods for indexing documents as a part of our scanning and indexing services. This includes OCR, Keying, Double Keying and Barcodes.

Edocs offers a document scanning and indexing service to make searching for information easier. We accuratly organize your documents as per your requirements. To improve productivity we will typically index using keywords, numbers, dates or any specific metadata that your project requires.


Our document scanning and indexing services can employ advanced OCR (Optical Character Recognition) software and proprietary algorithms to retrieve specific information such as account number from non-structured documents. We can also provide full text OCR for search capability.


We have a staff of skilled data entry operators and employ key-from- image technology. Operators key the index data from the scanned images. This is more efficient and provides additional image quality control. We can also provide blind double key verification for near 100% accuracy. In this process, two different key operators key the same information. If there are any differences in what they key, they are prompted and resolve the information.


We often use bar-coded control sheets to manage the flow of the scanning project and retain indexing information. This varies from folder separation and document unitization to document type and other identification. Our document scanning and indexing service has proven to be very efficient and effective.

Industries and services that Edocs support:

  • Human Resources
  • Accounts Payable
  • Medical Records
  • Financial
  • Insurance
  • Government
  • Manufacturing
  • Transportation
  • Outsource Processing
  • Education

ISO 27001 :

ISO 27001 is the international standard for managing risks related to the security of information and data your organisation holds. The standard ensures that customer and employee data is stored securely and complies with legal requirements such as GDPR. It adopts a process-based approach for establishing, implementing, operating, monitoring, maintaining, and improving your information security management system (ISMS).

01 Services


There are many factors in determining whether or not to outsource your scanning project. Most often, these projects cost much less when outsourced. In addition to lower costs, this will also result in better quality, and earlier completion. Here are some reasons to consider outsourcing your project to Edocs

Edocs is a full service provider, we have and continue to evaluate and invest in the best conversion equipment available in the market today. Our knowledge of the technology and expertise of our staff enables us to provide you with the most competitive pricing and turnaround times.

Our equipment, experience and professional methods produce the best quality results. Our staff are dedicated to scanning and indexing and have the ability to operate 24/7. We can accurately estimate completion times to meet your goals.

If you’re looking to outsource your projects to a document scanning company then simply contact us for a conversation about your requirments.